Sharing Meeting Notes

Meeting notes are most useful when the right people can see them. You can share notes within your organization for team collaboration, or send a view-only link to external guests who were part of the conversation.

Sharing within your organization

Any meeting document in Your Content can be shared with members of your organization. When you share a note:

• Team members get full access — They can view the complete document including the summary, decisions, action items, and transcript.
• Notes appear in their workspace — Shared documents are accessible from the recipient's content library.
• Collaboration is built in — Team members can reference shared meeting notes in their own work, link to them from projects, or discuss them in chat.

To share a meeting note, open it from Your Content and use the share controls to add team members.

Sharing with external guests

Sometimes the people who need meeting notes aren't in your organization — clients, vendors, or collaborators from other companies. For these cases, you can generate a public shareable link.

• View-only access — External guests can read the full meeting document but cannot edit it.
• No account required — Anyone with the link can view the notes. Guests don't need to sign up or log in.
• Share selectively — Generate links for specific documents. Not all your notes are exposed — only the ones you explicitly share.

To create a shareable link, open the meeting note and look for the share or link option. Copy the generated URL and send it to your guests.