Members and Roles
Add members to a Space, set their roles, and manage visibility, settings, and activity.
A Space's members and their roles decide who can find it, read it, and change it. Everything here is managed by the Space's admins.
Roles
A Space has three roles:
| Role | What they can do |
|---|---|
| Admin | Everything — edit content, manage members and settings, edit the home page, delete the Space |
| Editor | Create, edit, move, and archive content; browse everything |
| Viewer | Read-only — browse content, but no creating or editing |
The person who creates a Space is its first admin. Org admins are treated as admins of every Space in the org.
A Space always keeps at least one admin. Trying to remove or demote the last admin is blocked with a clear error.
Managing members
Open Manage members
As an admin, open the Space and choose Manage members.
Add people
Search for an org member by name and add them. They join at the role you pick (editor or viewer).
Adjust or remove
Change anyone's role from the same dialog, or remove a member entirely. Changes take effect immediately.
Joining an org-visible Space
An org-visible Space is discoverable by everyone in the org — it shows up in the sidebar and on the /content hub. But discovering it isn't the same as being in it:
- Open it before joining and you'll see an Unauthorized (403) page.
- Once you join, you're added at the Space's default member role and can open it normally.
A private Space skips all of this — non-members can't discover it at all, and the URL returns a 403.
Settings and activity
From Manage members → Settings, admins can:
- Rename the Space
- Change its visibility (org-visible ↔ private)
- Change the default member role new members join at
The Activity drawer lists what's happened in the Space — created, member added, role changed, home page updated, and more — newest first, each with the actor and a relative timestamp.
Deleting a Space
Admins can delete a Space (with a confirmation step). Deleting routes you back to /content; the Space disappears from the sidebar and hub, and its membership rows are removed.
The Organization space can't be deleted, and its visibility can't be changed away from org-visible — it's the one Space every member always belongs to.
The Organization space
The built-in Organization space is special:
- Every org member is automatically a member — there's no "invite" step.
- The default role is editor, so members can create content there out of the box.
- Its member list shows only people given an explicit role override (admins, or anyone bumped above the default). The implicit members aren't enumerated.