Promote content into a space

Intermediate · ~10 min · Prerequisites: editor access to a space

What you'll do

Take a document that started as a personal draft, move it into a shared Space so teammates can read and edit it, understand what changes when you do, and move it back out if needed.

When to promote

A document belongs in a Space once more than one person needs to own, edit, or reliably find it. Common triggers: a draft becomes a canonical reference, a personal note evolves into a team process doc, or you want the document to show up in the Space's knowledge search.

If you're unsure whether a document belongs in a Space or stays personal, see Spaces vs. Your content.

Move a doc into a space

1. In Your content, open the document's row menu (the ⋯ icon) and choose Move.
2. In the move dialog, select the destination Space — and optionally a folder inside it.
3. Confirm. The document disappears from Your content and appears in the Space immediately.

You can also drag the document from the Your content list and drop it onto the Space name in the sidebar, or onto a folder inside the Space's Browse view.

What changes

Once the document is in the Space, its audience and searchability follow the new location:

• Who can see it — all Space members (and any org member, if the Space is org-visible) can now open it.
• Knowledge search — the document is indexed for Space members when they use the assistant's knowledge search inside that Space.
• Editing rights — Space editors and owners can edit it, not just you.

For a full explanation of how access and visibility work after a move, see Moving content.

Pull it back out

If you decide the document should be personal again, open its row menu inside the Space and choose Move, then select Your content as the destination. It returns to your personal library and is no longer visible to Space members.

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