Add members and set roles
Invite people to a space and give each the right role.
Intermediate · ~10 min · Prerequisites: a space you own
Managing members, roles, and visibility requires owner access to the Space.
What you'll do
Open a Space you own, invite people by name or email, assign each person the right role, and adjust or remove membership as your team changes.
Open members
Open the Space and go to its Settings (the gear icon in the Space header or sidebar). Select Members to see the current member list and the invite control.
Invite people
Click Invite members and type a name or email address. You can invite multiple people at once — add each one before confirming. Invitees receive a notification and can open the Space immediately.
Choose a role
Assign one of three roles when you invite someone — or change it afterwards from the member list:
- Owner — full control over the Space: manage members, change visibility, edit or delete any content, and delete the Space itself.
- Editor — can create, edit, and delete documents inside the Space, but cannot change membership or Space settings.
- Viewer — can open and read all content in the Space but cannot make any changes.
For a full breakdown of what each role permits, see Members and roles.
Change or remove a member
Find the person in the Members list and use the role dropdown to promote or demote them. To remove someone entirely, open their row's action menu and select Remove from space. Removed members lose access immediately and the Space disappears from their sidebar.
A Space must always have at least one owner. Reassign ownership before removing yourself.